Arrival Information

Immigration Status
Laboratory

Visa Application

If you are not a U.S. citizen or resident, please contact the Davis International Center at your earliest possible convenience. Their office supports Princeton's international students and scholars, including visa services and immigration matters.

PUID, NetID, and Email

We will be using your Princeton email address for all communications going forward. Please set up your Princeton email using a temporary password that will be emailed to you seven days before your start date. If you have not received it, please contact our OIT Helpdesk to retrieve it using this chat option (click on “I do not have Princeton credentials”). You will also need to set up Duo two-factor authentication for security.

Appointment, Employment, and Salary Letter

  • Verification of Employment Letter
    • Available to: All staff, DOF, PPPL, and casual hires
    • Features: Ability to generate a verification of employment letter to provide to external entities, such as lending organizations and mortgage applications. See more uses.
    • Where to find it: Available in a new “Verification of Employment” tile.

 

  • Employee Summary Statement
    • Available to: Benefits-eligible staff
    • Features: Current information “at a glance.” Data is maintained in real time and includes items like job title, salary plan/grade, number of pays, base salary, and expected term date for term employees.
    • Where to find it: Available in a new “Employee Summary” tile.

 

  • Employee Salary Transaction Letter
    • Available to: Benefits-eligible staff.
    • Features: Specific salary related transactions such as a pay adjustment, pay market increase, pay equity increase, in grade adjustment, or promotion reclassification, which will be available to view and print.
    • Where to find it: Available in the current “Compensation” tile.

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Housing

If you need housing, you can start searching for housing on the faculty and staff housing page. Applicants with a NetID should submit an Application through online Housing System. Those who have not yet received a NetID should contact via email: [email protected]. Please also check this Tiger ReTail.

Moving Reimbursement

Currently the department does not offer moving reimbursement.

Webpage

Please send a professional headshot for our website to [email protected].

Arrival Information Form

After you have a permanent address in Princeton, please complete the Arrival Information Form.

Responsible Conduct in Research Training

All Postdoctoral Research Associates and Associate Research Scholars in the social sciences, natural sciences, and engineering are required to complete, or show proof of evidence that they have completed, a course in Responsible Conduct in Research (RCR) engineering module. The instruction for RCR training can be found on this page. If you have any questions, please contact ECE Executive Office at [email protected]. For postdocs and visiting researchers only, please provide proof of completion to [email protected].

Mandatory Lab Safety Training

If you work in a lab, you must attend a laboratory safety training class as soon as possible. You will NOT be allowed to work in the lab before you complete this training. The training consists of online part and in-class part. Please go to the training website to enroll for both parts. Especially the in-class part fills up very quickly, so please enroll as soon as possible. For postdocs and visiting researchers only, please provide proof of completion to [email protected].

Preventing Sexual Harassment Training

All faculty and staff (including visiting researchers) are required to complete Preventing Sexual Harassment Training. You will receive an email when the training is ready, so you can login and take the training online. The program typically takes less than 45 minutes to complete. You do not have to complete the entire program in one sitting – the program will automatically bookmark your stopping point, and you may return to it at a later time. If you have additional questions, or if you need assistance to access or complete the program, please contact the Office of Gender Equity and Title IX Administration at [email protected] or 609-258-8541. For postdocs and visiting researchers only, please provide proof of completion to [email protected].

Information Security Training

You will receive an email from Princeton's Information Security Office (ISO) to complete the online training. Please forward the completion email to [email protected].

Building Policies

Please read about our building policies.

Emergency Action Plan

Please read about our emergency action plan.

Rights, Rules, Responsibilities

Rights, Rules, Responsibilities is intended to provide a concise reference and guide for all members of the Princeton University community. Included here are brief statements of University policies most likely to be applicable to and of interest to all University constituencies.

New Hire

Explore the University new hire page.

University Benefits

Explore the University benefits on this page.

Benefits for Academic Professionals

Explore the University benefits and compensation for academic professionals on this page.

DOF Academic Professionals Resources

Explore DOF Academic Professionals resources.

Postdoctoral Policies and Resources

Please take the time to review the postdoctoral resources.

Items to Review or Complete upon Arrival

Check-in for International Scholars

If you are not a U.S. citizen or resident, please check in with the Davis International Center.

Social Security Number

If you do not have a social security number and require one, please go to this page.

US Bank Account

You will need to open a US bank account to have your salary direct deposited to it. A Social Security Number is required to open a US bank account.

Some banks around campus:

Payroll

  • As required by law, employees working in the United States are required to complete the I-9 process at the time of hire or rehire. You are expected to complete your I-9 with the Office of Human Resources within your first three days of employment. You will not be paid until your I-9 is completed.

    Please be sure to act on the email that you will receive from [email protected] with subject title "Form I-9 Access for New Hire: Must Complete Prior to Work." You need to complete this action immediately using the Tracker system (check spam/junk folders in email).

    You must also present your original work authorization documents to the Office of Human Resources. Click here to make an appointment to meet with a Human Resources representative on campus during selected times. Please refer to the email sent to you with details and the list of acceptable documents that you are required to bring to Human Resources to complete the I-9 process.

  • Princeton uses Sprintax Calculus to help international faculty, staff, and students determine U.S. residency status, calculate tax withholding from payments, determine eligibility for tax treaty benefits, generate tax reporting documents. Sprintax Calculus is a tax-software program that collects your tax residency and visa information so Princeton is able to determine how to tax you, and if you are eligible for any tax exemptions due to a tax treaty with your home country. When you join the University, you will automatically be added to Sprintax Calculus.

    The system will send you an email with the subject line: Princeton University {{ firstName }}, welcome to Sprintax Calculus.” It will contain your personal login and password information. Sprintax Calculus has single-sign-on function which will allow for easy access for future log-ins. The system will guide you through a series of questions to complete your record. For more information, please go to this page.

  • Please sign up to have your pay direct deposited to your bank account using HR Self Service. Select Payroll and Direct Deposit.

Benefit Enrollment

If you are eligible for benefits, please enroll at HR Self Service. Please read the benefit booklet or go to this page for more information. Please contact [email protected] with any questions.

Holidays, Vacation, and Sick Days

  • Princeton University's fiscal year is from July 1 to June 30.
  • A full day work is 7.25 hours from 8:45am to 5pm with one-hour lunch (September to May) and 8:30am to 4:30pm with 45-minute lunch (June to August).
  • Salaried employees earn 2 vacation days per month (24 per year). A maximum of 48 vacation days can be accrued. Read more about vacation.
  • Salaried employees earn 8 sick days per fiscal year. Up to 8 unused sick days can be rolled over to the next fiscal year. Read more about sick days.
  • There are 11 scheduled holidays per fiscal year. Read more about holidays.

Absence Tracking

Princeton University uses the Time and Absence Management (TAM) system for tracking approved vacation, sick, and personal time. We require all exempt employees to enter their approved vacation/leave time on a monthly basis online through HR Self Service.

All absences must be approved by your advisor and should be reported in the month they were taken. Grant-funded employees will not be compensated for unused vacation days at the end of the appointment. If you have any questions or trouble navigating the system please feel free to contact [email protected] or stop by B210. 

Resignation

Should you need to end your appointment earlier than the appointment end date, please send a resignation letter to Lidia Stokman and your advisor at least 30 days before your last day. The letter should include the reason of the resignation, name of new employer (if applicable), the last date of work, a forwarding mailing address, and a forwarding email address. Please read more information in the Exit Information page.

TigerCards

A University photo identification card, also known as a TigerCard, can be obtained in the TigerCard Office, located in New South, ground floor. Please fill out a form to request your card at this page and you will be notified when the card is ready for pick up.

Parking Permits

Parking permits can be obtained using a form on this page.

Desk Assignment

The desk assignment is available at this page.

Mailboxes

Mailboxes are located on the third floor of the B-Wing at E-Quad. Please make sure to empty it regularly. Mails that are too big for the mailboxes will be delivered to the Purchasing Office B317. You will receive an email to pick it up.

After-Hours Building Access

The E-Quad building is unlocked between 7am and 7pm Monday to Friday. Please submit a request to have your Tigercard programmed to open the building outside those hours. We will obtain approval from your PI before processing your request.

SALTO Locks

If you need to access to rooms equipped with SALTO Locks, please submit your request online here. Lab access requests have to be submitted with a proof of completion of the Laboratory Safety Training. We will obtain approval from your PI before processing your request.

Keys

If you need a key or a replacement key, please submit a request. Lab key requests have to be submitted with a proof of completion of the Laboratory Safety Training. We will obtain approval from your PI before processing your request.

Office and lab keys are issued under the agreement that the holder will reimburse the Department of Electrical and Computer Engineering $25 upon failure to return each key issued to them. Lost keys will be replaced at a cost of $25 per loss. The replacement fee must be paid in cash or check prior to the key being re-issued. Excessive requests for replacement keys may result in the need to replace the room core or multiple cores. Many department keys have multiple layer access such as unlocking main doors in addition to individual offices. Lost keys compromise the security of the entire building not just the office to which they are issued. The cost of these re-cores will be the responsibility of the key holder.

IT Resources

IT resources for new staff are available here. Please contact our IT Team at [email protected] with any questions.

Internet Access

Princeton faculty, students, and staff should use eduroam to connect to the Internet. When prompted, enter your full email address (including @princeton.edu) and password. Use this link for additional eduroam information.

Princeton University is a participant in the international eduroam network access service. This service allows members from participating institutions to gain instant and secure access to the eduroam wireless network using credentials from a participating home institution. If you are eduroam-enabled and you have authenticated at your home institution, the eduroam wireless connectivity at Princeton is seamless and invisible to you. For Princeton faculty, staff and students, you can travel the world and use eduroam for wireless connectivity at all eduroam participating partners.

Travel

Please contact your faculty assistant before making any conference travel arrangements. All travels have to comply to university policies in order to get reimbursed. If not, you will NOT be reimbursed and will be responsible for the expenses. Please go to your PI webpage to find your faculty assistant's information.

Purchasing

All purchases must be approved by your PI and submitted to the Purchasing Office. Instructions are available here.

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